Privacy Policy for National  Cyber Defense Institute

This Privacy Policy outlines how National Cyber Defense Institute (“we,” “our,” or “us”) collects, uses, maintains, and discloses information collected from visitors and users (“Users”) of the National Cyber Defense Institute website (“Site”).

1. Information Collection

We may collect personal identification information from Users in various ways, including, but not limited to, when Users visit our Site, fill out a form, subscribe to a newsletter, respond to a survey, or engage with other features or services we provide. Information collected may include name, email address, phone number, job title, organization name, and other relevant business or contact details.

2. How We Use Collected Information

• To Improve Service: The information you provide helps us respond more effectively to your requests and support needs.

• To Personalize User Experience: We may analyze aggregate data to understand how Users interact with our Site and services.

• To Send Periodic Emails: We may use your email address to send you updates related to inquiries, programs, research, newsletters, and cybersecurity insights. Users may opt out at any time using the unsubscribe link provided in each email.

3. Protection of Information

We implement appropriate administrative, technical, and physical security measures to safeguard your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of internet transmission or storage is completely secure, and we cannot guarantee absolute security.

4. Sharing Personal Information

We do not sell, rent, or trade personal identification information to others. We may share generic aggregated demographic information, not linked to personal identification, with partners or affiliates for purposes such as research, reporting, or service improvement.

5. Cookies and Tracking Technologies

We may use cookies or similar tracking technologies to enhance User experience, analyze web traffic, and support Site functionality. Users can adjust browser settings to refuse cookies or alert when cookies are being sent. Disabling cookies may affect certain functionality on our Site.

6. Third-Party Websites

Our Site may contain links to third-party websites or services not owned or operated by National Cyber Defense Institute. We do not control the content or practices of these external sites and are not responsible for their privacy policies. Users are encouraged to review the privacy policies of any third-party sites they visit.

7. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

• User Accounts: If you create an account, we retain your information as long as it is active or necessary to provide services.

• Inquiries and Forms: Information submitted through contact or registration forms is retained for follow-up and internal records.

• Marketing Communications: Contact information will be retained until you opt out or unsubscribe from receiving communications.

Once retention is no longer necessary, we will securely delete or anonymize your information, subject to applicable legal requirements.

8. User Rights

Depending on your location and applicable data protection laws, you may have the following rights regarding your personal information:

• Right to Access – Know what data we hold and how we use it.

• Right to Rectification – Correct inaccurate or incomplete information.

• Right to Erasure – Request deletion of your personal data under certain conditions.

• Right to Object – Object to processing, including for direct marketing.

• Right to Restrict Processing – Request limited processing under specific circumstances.

• Right to Data Portability – Receive a copy of your personal data in a usable format.

To exercise any of these rights, please contact us through appropriate channels. We may require verification of identity before fulfilling certain requests.

9. Data Transfers

If you access our Site from outside the United States, please be aware that your information may be transferred to and processed in the United States where data protection standards may differ from those in your jurisdiction.

10. Children’s Privacy

Our Site and services are not directed to individuals under the age of 13, and we do not knowingly collect personal information from children. If we become aware of such data being collected without verifiable parental consent, we will take appropriate action to delete it.

11. Changes to this Privacy Policy

We may update this Privacy Policy at any time. When we do, we will revise the "Last Updated" date at the bottom of this page. Continued use of the Site after any changes indicates acceptance of those changes. For material updates, we may provide additional notice (e.g., via email or a notice on the Site).

Last Updated: April 12, 2025